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Grant Essay Sample

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Background Information

The United States Government has identified disaster preparedness as a critical facility towards the safety and continuity of its citizens in case of a disaster outbreak. It has the Federal Emergency Management Agency that is responsible for the operations of giving guidance and support for the victims of any disasters. The government has also put in place a grant program referred to as the Emergency Operations Center (EOC) that is to be available in every county for the better delivery of assistance whenever need arises. This program gives funding to state, local or tribal governments for the construction or renovation of EOC principal.

Investment Abstract

By undertaking the construction or renovation of an EOC, there is established a security and an assistance center upon which any aid can be drawn from whenever it is required. It would be equipped with the necessary equipment, which is necessary to help those victims who have been injured or caught in the disasters or trapped. Therefore by having the established facility, a center for the aid of the citizens is made available. Its design will take into account safety against terrorist attacks, including the safety measures against tracking by the enemy or terrorist groups. Hence, by ensuring the security of the center remains intact, it is assumed that the aid offered by the facility is maintained for as long periods as is required and possible.

The project will undoubtedly enhance emergency management capabilities for state, local or tribal applicant. Once the center is constructed according to the appropriate standards, it would be supplied with the necessary tools for assistance to any people in need. Therefore, it would immensely promote the state, local or tribal governments’ ability to manage disasters. The facility would be well placed with the right tools and personnel to counter the effects of disasters and remain prepared for any eventuality. This implies that, if any breakout occurs, the facility’s resources would be easy to deploy.

The project team must, however, accomplish the above task in a cost effective manner. All purchases must be certified first by a professional, in order to justify that they are truly necessary so as to avoid wastage of materials. The quantity surveyor for the project would act as the guide regarding the amount of the materials to be purchased. This would ensure that only the right amount of materials is availed for the task and hence minimize any losses. The Quantity Surveyor can also liaise with the Contractor and the Engineer, so as to see whether some materials can be reused or not. Where the materials are certified as reasonable for reuse, then this should be done (Hamilton, 2004). Again, when deciding about the use of materials, the issues of their economical benefit and required strength properties should be considered. This promises to lower the costs of the project implementation. The time the construction takes can also be speeded up by minimizing delays. This is because the longer the project takes, the higher costs associated with it will incur. Therefore, it is crucial to check the time spans taken with the aim of lowering costs.

The preplanning efforts undertaken during the design stage of the project should be finalized. This forms the basis upon which all other plans are made. It is from the drawings that the scope of the work needed can be gauged. The required applications are then taken to the necessary authorities for approval. This gives permission for the development of the land in a manner consistent with the planning requirements. Prior to this, studies regarding the seismic hazards are done. This helps the design team to decide about the properties and amount of materials to be used, as well as to counter any possible threats. The design of the project is done in a way that limits the threat for the project to be targeted and damaged or destroyed by terrorist groups. Its foundations are envisaged to be strong and of appropriate magnitude so as to withstand effects of activities of enemy gangs.

A number of challenges would be encountered during the implementation process of this project. The first is the availability of sufficient funds. The funds must be availed or else the project would be delayed since it cannot be carried out if there is a lack of money to pay for materials, labor and professional fees. The process of coordinating the project so as to attain the set product is a challenge. Where the coordination is appropriate, the work needed would move on smoothly. Where there is not suitable coordination of the project works, the project implementation is jeopardized. Getting approvals may take a long time, therefore, delay the commencement of the project (Lock, 2007). This would, therefore, delay the process of getting the facility working as required. Local authorities may also hinder the progress of the project works. The local leaders may want to influence the project in pursue of their own political gains hence compromising the implementation of the project.

The areas of concern as far as the implementation of the project is concerned would entail both the design and implementation stages of the project. The aim of the project team is to deploy the right personnel and capabilities to respond to disasters. The facility, therefore, must be built according to a design that withstands any possible threats of disasters. Its construction must be strong and comply with the envisaged tasks. Another area of concern is the expenditure of the facility construction. The funds must be used for the intended purpose. In case the funds are insufficient, other sources must be sought to finalize it. The issue of financing hence must be planned as a top priority, so as to avoid any impediments due to lack of funds.

Coordination of all the stakeholders involved is another issue of concern. Such a project involves versatile and numerous participants from the design team to suppliers and the end users. Without appropriate coordination, some challenges may arise. The Contractor is, therefore, to be aware of the possible challenges and be prepared to deal with the respective problems adequately.

The management must be organized to work on the proper execution of the tasks. Duties should be delegated adequately, with a set of reports made to the person in charge. All those on the site should report to the project Architect who, in turn, would liaise with the other professionals and coordinate the scope and pace of the project works (Ireland, 2006). The Architect then reports to the General Officer in charge for record keeping and any required action. By so doing, any deviations likely to be encountered would be easily resolved since there is a proper channel of communication established.

Other sources of funding must, however, be availed or planned for cases of contingencies. Such sources can be obtained from non-governmental organizations who may appreciate the crucial role played in the project. These bodies can give their aids towards the construction or renovation of the facility and hence provide an alternative source of funds. Such organizations can be local or international, as long as they are prepared and willing to assist. Borrowing should also be considered as another option should the other sources prove to be unviable. These sources can be obtained from lending institutions at appropriate lending rates. Bodies like the World Bank, IMF can also lend for the funding of the facility. When borrowing, it is necessary to be careful with the terms so that only favorable terms and conditions are accepted.

From the foregoing, no doubt, the center plays a vital role, since it aids in the management of disasters hence saves lives and property. The construction of the facility must be planned well and executed properly so as to meet the minimum threshold, in terms of its capability to withstand any threats regarding security or natural calamities. This is important because the facility is required to be in an acceptable working condition since the time when disasters might strike is unknown to anybody. Contingence plans must be organized, as well, so that in case of any change of plans, the project implementation remains on the course. Moreover, this would help avoid putting lives at risk whenever a disaster strikes. Therefore, appropriate plans must be designed to ensure that the project is implemented successfully and is in accordance with the determined objectives.

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